From tax records to customer details, it’s in the interest of business owners and their customers that documents are stored securely.
We provide our customers with business storage and archive storage in Edinburgh, so you can spend less time worrying about paperwork and more time on what’s important: running your business.
Not sure which documents to store, and why? In this article, we explain which documents you should be keeping hold of and why storing them is important.
Easy Access to Tax Records
Did you know that if you are an independent tax payer or a business owner, you can be subject to an audit from HMRC at anytime? You’ll be expected to produce 5 years worth of tax records upon request.
If you keep your business documents organised in storage, you’ll not only save yourself a headache when the time comes but protect yourself against unnecessary fines.
Data Protection Compliance
If your business uses or stores personal information of any kind, you are required to comply with the Data Protection Act. This could include personal information held about staff or customers, market research data and CCTV footage.
Anyone whose information you have on record can request a copy of this and you must respond within 40 days, or risk a hefty financial penalty. Individuals also have the right to know how and why their information is being used, how you acquired it and who can see it.
Protecting Your Intellectual Property
Not all of our customers choose to rent business storage and archive storage in Edinburgh to protect documents that they are obliged to keep for tax or data protection purposes. In fact, the top priority for most business owners is to protect those priceless ideas and strategies that bring value to their company.
Business documents should be properly stored to prevent competitors or clients gaining access to potentially sensitive documents, that could either give your competition the upper hand or cost you a client.
Reducing The Risk of Accidental Damage
Hard copies of documents are as vulnerable to accidental damage as their electronic counterparts. In fact, both can be easily wiped out by flooding or fire damage in your storage area. In the event of a fire or flood on your premises, you will need to know that essential documents like your insurance policy and lease agreement are intact.
When choosing your provider, be sure to ask what security measures they have in place to keep your documents safe. We provide business storage and archive storage in Edinburgh that is protected by 24 hour monitored security and CCTV surveillance around the clock.
Looking for reliable business storage? We offer flexible plans on business storage and archive storage in Edinburgh. Get in touch with our storage experts today and we’ll even help you calculate the optimum storage space for your business.