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The Importance of Storing Business Documents

Storage for Business Documents

From tax records to customer details, it’s in the interest of business owners and their customers that documents are stored securely.

We provide our customers with business storage and archive storage in Edinburgh, so you can spend less time worrying about paperwork and more time on what’s important: running your business.

Not sure which documents to store, and why? In this article, we explain which documents you should be keeping hold of and why storing them is important.


Easy Access to Tax Records

Did you know that if you are an independent tax payer or a business owner, you can be subject to an audit from HMRC at anytime? You’ll be expected to produce 5 years worth of tax records upon request.

If you keep your business documents organised in storage, you’ll not only save yourself a headache when the time comes but protect yourself against unnecessary fines.

Data Protection Compliance

If your business uses or stores personal information of any kind, you are required to comply with the Data Protection Act. This could include personal information held about staff or customers, market research data and CCTV footage.

Anyone whose information you have on record can request a copy of this and you must respond within 40 days, or risk a hefty financial penalty. Individuals also have the right to know how and why their information is being used, how you acquired it and who can see it.

Protecting Your Intellectual Property

Not all of our customers choose to rent business storage and archive storage in Edinburgh to protect documents that they are obliged to keep for tax or data protection purposes. In fact, the top priority for most business owners is to protect those priceless ideas and strategies that bring value to their company.

Business documents should be properly stored to prevent competitors or clients gaining access to potentially sensitive documents, that could either give your competition the upper hand or cost you a client.

Reducing The Risk of Accidental Damage

Hard copies of documents are as vulnerable to accidental damage as their electronic counterparts. In fact, both can be easily wiped out by flooding or fire damage in your storage area. In the event of a fire or flood on your premises, you will need to know that essential documents like your insurance policy and lease agreement are intact.

When choosing your provider, be sure to ask what security measures they have in place to keep your documents safe. We provide business storage and archive storage in Edinburgh that is protected by 24 hour monitored security and CCTV surveillance around the clock.

Looking for reliable business storage? We offer flexible plans on business storage and archive storage in Edinburgh. Get in touch with our storage experts today and we’ll even help you calculate the optimum storage space for your business.

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"Service rating : Good location, didn’t take long to get my things into storage, good communication when booking.
Product : Just what I needed to store my things"

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You need to store...

4 Small Suitcases

Imagine filling a red phone box


A full family car load

Imagine filling a walk in cupboard

25ft2 / 2.32m2

A van load (transit)

Imagine filling a garden shed

50ft2 / 4.64m2

A luton van load

Imagine filling a parking space

75ft2 / 6.96m2

2x full transit vans

Imagine filling a large garage

100ft2 / 9.29m2

A large removal truck

Imagine filling two parking spaces

150ft2 / 13.93m2

Edinburgh Storage Price Match Guarantee

Here at Edinburgh Self Storage, we provide the most competitive self storage facilities in Edinburgh and would always prefer you to store your item with us than anywhere else. We offer up to 50% off self storage when you reserve in advance, so it’s worth getting your self storage booked to take advantage of this saving! We regularly check our prices to ensure we are providing storage solutions for our customers that offer the best value for money. We offer the best price for comparable self storage in Edinburgh and the Lothians. However, if you do get offered any special deals elsewhere for comparable self storage, let us know and we will always match them*

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